AJ Catering Staff Privacy Policy  

Introduction

 The Company is a resourcing business which provides Catering, Events and Hospitality work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller. 

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement. 

1. Collection and use of personal data

 a. Purpose or processing and legal basis

The Company has collected your personal data (which may include sensitive personal data) and will process your personal data  for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
  • Consent
  • Legitimate interest
  • Legal obligation
  • Contractual obligation 

   b. Categories of data

 The Company has collected the following personal data on you which could include one or more of the following depending on the terms of engagement and the requirements of the end client. The company will only collect the data which is required in order to process your application

Personal data:
  • Name/contact details
  • Date of birth
  • Proof of residency
  • Identification (passport/driving licence etc)
  • Credit and financial checks
  • Bank information
  • National Insurance number
  • DBS checks where applicable
  • Qualifications where applicable
Sensitive personal data:
  • Disability/criminal conviction
  • DBS checks where applicable

    c. Legitimate interest

    Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
    • In order to provide work finding services, our clients require us to carry out a level of vetting in line with the contract. We have a legitimate interest to process your personal data to comply with these processes which are essential to complete the services.

      d. Recipient/s of data

      The Company will process your personal data and/or sensitive personal data with the following recipients:
      • The company will inform you of the third party they will be sharing the data with gaining your consent prior to sending it. This         would only be the client or clients you will be applying for work though which you would have given your consent to sharing           your data
      • On this occasion your information would be shared with firms relating to your specialist area of expertise which would include       one or more of the following:
      • Catering, Events, Hospitality you may request to: 

      User Rights

      2.  Data Retention

      The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. 

      The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

      We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. 

      Where the Company has obtained your consent to process your personal and sensitive personal data we will do so in line with our retention policy (a copy of which is attached). Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.

      3. Your Rights

      Please be aware that you have the following data protection rights:

       

      The right to be informed about the personal data the Company processes on you;

       

      • The right of access to the personal data the Company processes on you;
      • The right to rectification of your personal data;
      • The right to erasure of your personal data in certain circumstances;
      • The right to restrict processing of your personal data;
      • The right to data portability in certain circumstances;
      • The right to object to the processing of your personal data that was based on a public or legitimate interest;
      • The right not to be subjected to automated decision making and profiling; and
      • The right to withdraw consent at any time.

       

      Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Richard Jeffreys richard@ajcateringstaff.co.uk and enquiries@ajcateringstaff.co.uk or representative of the controller and the data protection officer

      4. Automated Decision-Making

      The Company does not use personal data when using automated tools. Work finding activities will utilize job boards and social media such as CV Library, Linked In and our own database. When evaluating potential applicants for a role, criteria such as work skills, salary and ability to commute to the client are examples of data used. There is always human intervention throughout the recruitment process.

      5. Source of Personal Data

      The Company sourced your personal data/sensitive personal data by the following means:

       

      • Personal data is sourced through job boards, responses by you to adverts, third party referrals and other aspects of social media such as Linked In. When contacting you for the first time the company will advise the source of gaining your data.
      • This information did come from a publicly accessible source other than those referred by a third party.

      6. Complaints or queries

      If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Richard Jeffreys richard@ajcateringstaff.co.uk and enquiries@ajcateringstaff.co.uk

      or representative of the controller and the data protection officer.

       

      You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.


      Cookies

      We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 

      A "cookie" is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enabling automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 

      The Site uses the following types of cookies:

      a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 

      b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 

      c. 'third-party cookies' which are set by other online services who run content on the page you are viewing, for example by third-party analytics companies who monitor and analyse our web access.

      Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

      We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, which pages they visit, when they do so, etc. We use the information we obtain from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

      Third-party collection of information

      Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to. 

      This Privacy Policy does not apply to the practices of companies that we do not own or control, nor to individuals whom we do not employ or manage, including any of the third parties which we may disclose information to as set out in this Privacy Policy. 

      How do we safeguard your information?

      We take great care in implementing and maintaining the security of the Site and your information. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.

      How to contact us

      If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at enquiries@ajcateringstaff.co.uk.